Submissions

Author Guidelines

Author Guidelines 

Scope and Aims  

Egypt Scholars Journal, the official Journal of the Egypt Scholar Organization, is a double-blind peer-reviewed scientific journal that provides an advanced forum for studies related to different research areas. The Egypt Scholars Journal (established in 2021) applies the open access policy to reach out to all readers without restriction. The scope of the Egypt Scholars Journal is comprehensive and includes original research articles, reviews, and short communications (see Article Types section). 

The Egypt Scholars Journal aims to encourage scientists and researchers (Egyptian and international) to publish their experimental and theoretical results in as much detail as possible. Although there are no required fees, there is a maximum limit of words depending on the paper type. All topics related to the following fields are accepted for submission: -  

1. Biology  
2. Chemistry 
3. Microbiology 
4. Medical, Pharmaceuticals and Veterinary Sciences 
5. Energy (including renewable) 
6. Environmental Sciences 
7. Nanotechnology 
8. Agriculture and other related sciences. 

Guidelines for authors  

1. Carefully check and read the Scope and Aims before you submit your manuscript.  
2. Follow the submission preparation Checklist (see above). 
3. Make sure that issues about publication ethics, research ethics, copyright, authorship, figure formats, data, and references format have been strictly followed.  

Submission Process

Submission of the manuscript should be made online through the submitting system of the Journal. The submitting author should be the corresponding author. To submit your manuscript, register and log in to the submission website. Once you have registered, click here to go to the submission form for Egypt Scholars Journal. All co-authors can see the manuscript details and check its status if they register and log in using the e-mail address provided during manuscript submission. In addition, reviewers can access the manuscript online, which speeds up the review process.

Article Types 

Manuscripts submitted to Egypt Scholars journal should not be under consideration for publication in any other journal or previously published. Therefore, a cover letter (free format) should confirm that neither the manuscript nor any parts of its content are currently under consideration or published in another journal should be included. The cover letter should also briefly explain why the paper's content is significant, placing the findings in the context of existing work and why it fits the Journal's scope. The Egypt Scholars journal encourages the authors to use the prepared Microsoft Word template to prepare their manuscript. The file size should not exceed 25 Mb. 

 The main article types are as follows:  

1. Original Research Manuscripts: The Egypt Scholars journal considers all original research manuscripts provided that the work is innovative either in the approach or in the methods and reports scientifically sound experiments. During the peer-review process, the quality and impact of the study will be carefully considered. The manuscript must contain the required sections: Title, Author Information, Abstract, Keywords, Introduction, Materials & Methods, Results, Discussion, Conclusions, Acknowledgements, Funding Information (if any), Author Contributions, Conflict of Interest, other Ethics Statements, and References. Figures and Tables should always be with captions.  
2. Reviews: All kinds of reviews, including (comprehensive reviews and systematic or scoping reviews with meta-analysis) are eligible for submission and should provide concise and precise updates on the latest progress made in a given area of research. The manuscript must contain the required sections: Title, Author Information, Abstract, Keywords, Introduction, Several Subject Sections, Conclusions, Acknowledgements, Funding Information (if any), Author Contributions, Conflict of Interest, other Ethics Statements, and References. Figures and Tables (if any) should be with captions. Structured reviews and meta-analyses should use the same structure as research articles and ensure they conform to the PRISMA guidelines.  
3. Communications:  Short Communications of preliminary but significant results will be considered. The manuscript must contain the required sections: Title, Author Information, Abstract, Keywords, Introduction, Materials & Methods, Results, Conclusions, Acknowledgements, Funding Information (if any), Author Contributions, Conflict of Interest, other Ethics Statements, and References. Figures and Tables (if any) should be with captions.  
4. Highlight Reports:  A highlight report is used to introduce a review of the initiatives or scientist's status; it also allows monitoring of the progress at regular intervals. It should provide a work summary, status, and progress, mentioning any milestones or risk factors. The highlight report should not exceed three pages, including references.

General Preparation  

Manuscript  

The manuscript must be typed in Microsoft Word for Windows, A4 (21 cm x 29.7 cm), Times New Roman font, double space, size 12, with 2.5 cm margins to the left and right, to the top and bottom and also to the header and footer. 

Cover letter 

The cover letter should confirm that neither the manuscript nor any parts of its content are currently under consideration or published in another journal and the consent of all co-authors for submission. The cover letter should also briefly explain why the paper's content is significant, placing the findings in the context of existing work and why it fits the Journal's scope.   

Graphical Abstract (optional)  

Graphical Abstract is an image that appears alongside the text abstract in the Table of Contents. In addition to summarizing the content, it should depict the topic of the article in an attention-grabbing manner. It should be a high-quality illustration or diagram in any of the following formats: PNG, JPEG, EPS, SVG, PSD, or AI. Any text in the graphical abstract should be clear and easy to read, using one of the following fonts: Times, Arial, Courier, Helvetica, Ubuntu, or Calibri.  

Free format (optional)  

If the authors prefer not to use the Microsoft Word template (download) to prepare the manuscript, they can use a generally available font such as Times New Roman, font size 12, single spacing, A4 paper, and 2.5 cm margins on all sides. Please try to avoid symbol font for special characters. Use American English spelling and italics font for emphasis. Use the automatic page numbering function to number the pages. Do not use more than three levels of displayed headings.  

Manuscript Preparation 

 Research manuscripts should comprise the following:  

1. Front matter: Title, Author list, Affiliations, Abstract, Keywords.  
2. Research manuscript sections: Introduction, Results, Discussion, Conclusions (optional), Materials and Methods, Patents.  
3. Back matter: Supplementary Materials, Acknowledgments, Author Contributions, Conflicts of Interest, References. 

 Authors' Information  

The corresponding author should ensure that the names, affiliations, complete addresses (i.e., institution, department, city, postal code, and country), and the 16-digit ORCID of the authors (If available) are correct. For (temporarily) unaffiliated authors, we will only capture their city and country of residence, not their e-mail address, unless specifically requested. An active e-mail address of the corresponding author is required.  

Abstract and keywords  

The abstract should be clear in itself and not contain more than 250 words. No references in the abstract and abbreviation should be avoided if they are not given in full on first use. A maximum of 5 to 6 keywords can be used for indexing purposes and should be lowercase and separated by a comma.  

Figures, Schemes and Tables  

Egypt Scholars Journal will not artificially enhance the quality or redraw the results presented in the figures. Authors, therefore, should supply figures that are suitable for publication. Figures that lack the quality standard (see below) will not be considered for publication. File for Figures and Schemes must be provided during submission in a single zip archive and at a sufficiently high resolution (minimum 1000 pixels width/height, or a resolution of 300 dpi or higher). Common formats, either in black and white or in colors, are accepted; however, TIFF, JPEG, EPS, and PDF are preferred. All Figures, Schemes, and Tables should be inserted into the main text close to their first citation and must be numbered following their number of appearances (Figure 1, Scheme I, Figure 2, Scheme II, Table 1, etc.). Abbreviations should be avoided if it is not necessary. All Figures, Schemes and Tables should have a short explanatory title and caption. All table columns should have a descriptive heading. Smaller fonts may be used to facilitate the copy-editing of larger tables, but no less than 8 pt. in size. Authors should use the Table option of Microsoft Word to create tables.  

Abbreviations and Equations  

The abbreviation should be defined in parentheses the first time they appear in the abstract, main text, and figure or table captions and used consistently after that. Please use either the Microsoft Equation Editor or the MathType add-on for equations. Ensure that they can be editable by the editorial office and not appear in a picture format. Subscripts and superscripts should be clear  

Footnotes  

Footnotes should be avoided. If necessary, they should be numbered in the text, indicated by superscript numbers.  

Acknowledgments  

All sources of funding for the study should be disclosed. Clearly indicate grants or fellowships that have been received to support the work. Funding information can be included inside the manuscript and the names of funding organizations should be written in full.  

Author Contributions  

Each author is expected to have made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or have drafted the work or substantively revised it. A brief description of the individual contributions must be provided. Conceptualization: [full name], …; Methodology: [full name], …; Formal analysis and investigation: [full name], …; Writing - original draft preparation: [full name, …]; Writing - reviewing and editing: [full name], …; Funding acquisition: [full name], …; Resources: [full name], …; Supervision: [full name], ….... . All authors read and approved the final manuscript.  

Conflict of Interest  

All authors must disclose all relationships or interests that could inappropriately influence or bias their work. Examples of competing interests may include either financial interests (such as membership, employment, consultancies, stocks/shares ownership, honoraria, grants or other funding, paid expert testimonies, and patent-licensing arrangements) or non-financial interests (such as personal or professional relationships, affiliations, personal beliefs). Appropriate disclosure in the manuscript (separate section "Conflicts of Interest" inserted just before the reference list) should reflect all the potential conflicts of interest. If no conflicts exist, the authors should state: "The authors declare no conflicts of interest."  

Reference style  

References must be numbered in order of appearance in the text (including table captions and figure legends) and listed individually at the end of the manuscript. Your references may be in any style, and you use consistent formatting throughout. It is essential to include author(s) name(s), Journal or book title, article or chapter title (where required), year of publication, volume and issue (where appropriate) and pagination. When your manuscript reaches the revision stage, you will be requested to format the manuscript according to the journal guidelines. 

References included in the manuscript must be already been published. Non-published work or data should not be cited in the reference list but may be mentioned in the text as (unpublished data) or (Initials + Family name, personal communications). Accepted work but not yet published (in press or production phase) should be referred to as 'in press.' If possible, provide a DOI for these accepted manuscripts. Reference management tools such as EndNote, Zotero, Mendeley, Reference Manager are recommended to use during manuscript preparation. Citations and references in the supplementary files are permitted, provided they appear in the main text and the reference list.   

Reference list entries should be alphabetized by the last name of the first author of each work. Order multi-author publications of the same first author alphabetically with respect to the second, third, etc. author. Publications of the same author(s) must be ordered chronologically.  

References should be described as follows, depending on the type of work:  

1. Journal Articles  

LastName1 FirstName1, LastName2 FirstName2, …....., and LastName5 FirstName5 (year) Paper title. Journal abbreviation, Volume/Issue: First Page-Last page. DOI link.  

Ideally, the names of all authors should be provided, but the usage of "et al." in long author lists will also be accepted: LastName1 FirstName1, LastName2, FirstName2, LastName3, FirstName3, et al. (year) Paper title. Journal abbreviation, Volume/Issue: First Page-Last page. DOI link.   

2. Book and Book Chapter  

Books:  

LastName1 FirstName1, LastName2 FirstName2, …...., and LastName5 FirstName5 (Year) Book title. Publisher.  

Book Chapters:  

LastName1 FirstName1, LastName2 FirstName2, …...., and LastName5 FirstName5 (year). Book Chapter Title. In: Editor name(S) Book Title. Publisher.  

3. Online document  

 LastName1 FirstName1 (year) Title. Website name. Link. Accessed on (dd/mm/year).  

4. Dissertation  

LastName1 FirstName1 (year) title. Dissertation, University Name.  

Supplementary Material  

Additional data and files can be uploaded as "Supplementary Files" during the manuscript submission process. The supplementary files will also be available to the referees as part of the peer-review process. Any file format is acceptable; however, we recommend that common, non-proprietary formats are used where possible. Citations and References in Supplementary files are permitted, provided they also appear in the reference list of the main text.  

Ethics  

Plagiarism  

Plagiarism includes copying text, ideas, images, or data from another source, even from your own publications, without giving any credit to the original source. Reusing text copied from another source must be between quotes and the original source must be cited. If a study's design or the manuscript's structure or language has been inspired by previous works, these works must be explicitly cited. The manuscript may be rejected if plagiarism is detected during the peer review process. We may publish a correction or retract the paper if plagiarism is detected after publication.  

Citation Policy  

Authors should not violate the citation policy by ensuring that the source of any taken material is clearly cited and the appropriate permission is obtained (if necessary). Therefore, we encourage the author to avoid  

1. Irrelevant, excessive self-citation of their own work.  
2. References from other publications without reading the cited work.  
3. Preferentially cite their own or their friends, peers, or institution's publications.  
4. Citing advertisements or advertorial material. 

Authorship  

1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work  
2. Drafting the work or revising it critically for important intellectual content  
3. Final approval of the version to be published  
4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.  

Those who contributed to the work but do not qualify for authorship should be listed in the acknowledgments. Any change to the author list should be approved by all authors, including any who have been removed from the list. The corresponding author should act as a point of contact between the editor and the other authors, keep co-authors informed, and involve them in major decisions about the publication. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of the authors are not accepted after manuscript acceptance.  

Publication procedure and decisions  

Editorial Procedures and Peer-Review  

All submitted manuscripts will be checked by a Section Editor together with other Editors to determine whether they are properly prepared and whether they follow the ethical policies of the Journal. No judgment on the potential impact of the work will be made at this stage. Manuscripts that do not fit the Journal's ethics policy or do not meet the Journal's standards will be rejected before peer review. Reject decisions at this stage will be verified by the Editor-in-Chief. After this stage, an editor will be assigned and responsible for the peer-review process, including assigning at least three independent experts as reviewers. The Egypt Scholars journal follows a double-blind reviewing procedure. The raised comments by the reviewers are confidential and will only be disclosed with the express agreement of the reviewer. To avoid any conflict of interest, selected reviewers should not have published with any co-authors during the past five years. They should not currently work or collaborate with any of the institutions of the co-authors of the submitted manuscript.  

Confidentiality  

Authors should treat all communication with the Journal as confidential, which includes correspondence with direct representatives from the Journal, such as Editors-in-Chief and/or Handling Editors and reviewers' reports, unless explicit consent has been received to share information.  

Journal Decision and Revision    

The acceptance of the manuscript depends on the revisions. The author needs to provide a point-by-point response or rebuttal if some of the reviewer's comments cannot be revised. Where the authors disagree with a reviewer, they must provide a clear response.  

1. Accept in the present form: The paper is suitable for publication.  
2. Minor Revisions:  The paper is, in principle, accepted after revision based on the reviewer's comments. Authors are given less than one week for minor revisions.  
3. Major Revisions: Authors will be asked to resubmit the revised paper within a suitable time frame, and the revised version will be returned to the reviewer for further comments.
4. Reject: The article has serious flaws and/or makes no original significant contribution. No offer of resubmission to the Journal is provided.  

After Acceptance   

The accepted articles will be exported to production to undergo typesetting. Once typesetting is complete, the corresponding author will receive a link asking him to confirm the names and affiliations. Once completed, the article will be processed, and the corresponding author will receive the proofs.  

Copyright and license term – CC BY  

Accepted articles are published under the Creative Commons Attribution License. For more information, authors are advised to visit https://creativecommons.org/licenses/by/4.0/   

English Language Editing  

English language should be of sufficient quality to be understood. If you need help with writing in English, you should consider the following:  

1. Asking a colleague who is a native English speaker to review your manuscript for clarity.  
2. Visiting the English language tutorial, which covers the common mistakes when writing in English.  
3. Attending special courses such as Scientific Writing that are provided by some universities or private institutes.  

Please, note that the Egypt Scholars Journal does not offer any kind of professional language editing service.